CALL TO BOARD OF DIRECTORS MEETING AND ANNUAL STATE CONFERENCE
April 20 – April 22, 2018
Hilton Garden Inn, Independence, Mo.
19677 E. Jackson Drive
TO: Business Women of Missouri Local Presidents, State Board and Incoming State Board Members, all BWM Members
FROM: Sheila Miller, 2017-2018 State President
On behalf of the Executive Committee, I am excited to issue the official Call to the Business Women of Missouri’s 97th Annual State Conference to be held April 22-22, 2018, at Hilton Garden Inn, Independence Mo., for the purpose of transacting the business of the organization as outlined in the state bylaws.
State Conference Chair Vicki Silkwood and I have planned a conference that will be fun and informative. Please join us and bring a friend for a memorable weekend with your BWM sisters!
Take 39th street exit off I-70 from any direction & take service road to Hilton Garden Inn.
A block of rooms is being held until Monday 26, 2018, at our BWM group conference rate. Rooms booked after that date will be at a higher rate. If you are willing to have a roommate to help cut the cost, or if you reserved an extra room and your plans have changed and the room is now available to other members who may have missed the deadline, please notify the BWM State Office.
The Conference package is $150.00 provided it is postmarked no later than April 10, 2018. This package includes the registration fee, all meetings and presentations, Friday night snacks, Saturday lunch and the banquet Saturday evening and Sunday morning Breakfast. Separate fees will apply for guests who wish to attend the 97th Celebration/Officer Installation Banquet on Saturday evening. (Registrations after April 10, 2018, will be accessed a $25 late fee.)
You can register online here: Register for 2018 State Conference
In accordance with BWM bylaws, any member in good standing is eligible to participate and vote at the state conference. The member’s state dues must be current to be in good standing.
REGISTRATION AND CREDENTIALS
The Registration and Credentials Committee will be on duty from 6:15 p.m. to 7:00 p.m. on Friday and 7:00a.m. to 8:00a.m. Saturday in front of the Oregon room.
It is necessary to wear name badges at all times throughout the conference. Badges will be checked at the door each time you enter a meeting or event. The badge will be coded as to whether you have paid to attend the conference events. You may have your name tag in your purse or pocket during the banquet. Please return the plastic holder at the end of the conference for reuse. Be sure to include the names of guests on your registration form.
FRIDAY EVENING PRE-CONFERENCE BOARD MEETING
The Executive Committee, Board of Directors, Regional Directors, and Local Club Presidents will convene at 7:00 p.m. for the pre-conference Board Meeting in the Oregon Room.
Generations Taking Charge Experience (Invitation ONLY)
Sandra Clay will be overseeing the GTC Challenge Experience in the Lewis & Clark from 3:30 p.m.-5:00p.m. Pre Conference Friday April 20th 2018. This the 4th year for this event.
Dinner will be on your own.
FRIDAY NIGHT PRESIDENT’S RECEPTION
The President’s Reception will be in the Lewis & Clark Room immediately following the Board of Director Meeting.
STATE CONFERENCE VENDORS
The Vendors will in the hallway from the hotel to the Herford House, from 8:00a.m. to 3:00p.m.
SATURDAY MORNING BREAKFAST
The breakfast area will be open for breakfast 6:30a.m
SATURDAY FIRST TIMERS
PSP Betty Beason will welcome the first timers at 7:30 a.m. in the Hotel Fire Place Area.
SATURDAY 97TH STATE CONFERENCE OPENING SESSION
The 97th State Conference will convene at 8:30 a.m. in the Oregon room. The door will open at 8:00 a.m. Our keynote speaker will be Past National President Nancy Jackson. Come join us as we officially kick off the 2018 State Conference.
SATURDAY NOMINATIONS OF CANDIDATES
PSP Sherry Rolen, Nominations Chair, will report the list of all qualified candidates for state office during the opening session of the state conference. The names of these candidates shall be placed in nomination by the chair. Following the close of nominations, each candidate shall make a two-minute presentation. Nominations from the floor, as outlined in Nominations Appendix SECTION 6: of the state bylaws If there are nominations from the floor, all of the information specified in SECTION 3 shall be submitted to the chair no later than 2 hours before the opening session of the state conference so that eligibility may be determined.
REGIONAL DIRECTOR WORKSHOP
A workshop for the 2018-2019 Regional Directors and Regional Directors Elect will be held in the Lewis & Clark room at 7:30 a.m. Melissa Moore will be conducting the workshop. She will be your contact for questions and confirmation of your attendance.
SATURDAY BUSINESS SESSION
The first business session will begin at 8:30 a.m. in the Oregon room. In addition to conducting business, award certificates will be included in the Club Presidents’ packets to be picked up at the registration desk. If you are responsible for the names for certificates, please email or mail them to the state office by April 1, 2018.
Following the BWM Foundation annual meeting, lunch will be served in the California room. The afternoon session will include voting for election of officers, if necessary, as well as the presentation of the Board recommendations and bylaws amendments.
PHOTOGRAPHER SATURDAY EVENING
We will have a photographer available before and after the Banquet.
EVENING – 97th ANNIVERSARY CELEBRATION BANQUET AND INSTALLATION OF OFFICERS
The doors to the banquet room will open at 6:00 p.m. The processional will begin at 6:30, with dinner served at 7:00 p.m. The highlight of the evening will be the Awards of the IG Program, Issues Management, Legislative, Membership, and Mentoring. Then, we will enjoy the installation of Business Women of Missouri 2018-2019 President Debra Saffer, her Executive Committee and the Regional Directors. Everyone is invited to attend the reception for the newly installed officers following installation. Dessert will be served.
SUNDAY MORNING BREAKFAST FUNDRAISER
The Sunday breakfast prior to the business session will begin at 7:30 a.m. in the California room. With the Foundation Quarter mania Paddle Party. This traditional breakfast is a fun way to begin the day and President Debra’s year.
SUNDAY MORNING BUSINESS SESSION
The last business session of the 2018 State Conference will convene at 9:00 in the Oregon room. The excitement will continue as President Debra presents her board for 2018-2019. Come celebrate with us as we officially begin an exciting new year for Business Women of Missouri! The 97th Annual State Conference will adjourn by noon.
FOUNDATION Quarter Mania Paddle Party
This year the Foundation has requested that each Local Club donate a basket with a value of $25.00 to $50.00 that will be auctioned during the Sunday breakfast by holding a Paddle Party auction. The breakfast will be held in California room and will start at 7:30 a.m.
The suggested clothing attire during the board meeting and conference business sessions is “business casual”. Preferred attire for Saturday night’s celebration is cocktail or formal for Local Presidents, PSPs, and Executive Committee, as we will be taking group pictures. All other attendees are left to personal choice.
State Conference Chair PSP Vicki Silkwood and I want you to enjoy a memorable 2018 State Conference. Treat yourself to a fun weekend with your BWM sisters!
Sheila Miller, State President